Administration

Accessible Ontario

The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) is a law passed by the Ontario legislature that allows the government to develop and enforce standards for accessibility. The purpose of the AODA is to have a fully accessible Ontario by 2025. In order to achieve this goal, the province is establishing accessibility standards in five different areas:

• Customer Service
• Built Environment
• Information and Communications
• Transportation, and
• Employment.

The Accessibility Standard for Customer Service, O. Reg 429/7 was the first standard to become law, and came into effect for the public sector on January 1, 2010.

Accessible Customer Service Policy

The Township of South Algonquin has developed an Accessibility Standards for customer service Plan

The policy includes information on:

• Provision of goods and services to persons with disabilities
• Communication with persons with disabilities
• Use of assistive devices, service animals and support persons
• Notice of disruption in services
• Training requirements for staff, contractors and volunteers
• Feedback process
• Document requirements

The policy document is available below or in paper copy from the Municipal Office upon request.

• The municipality will provide or arrange for provision of accessible format and with communication support, in a timely manner that takes into account the person’s accessibility needs and at a cost that is no more than the regular cost charged to other persons.
• The individualized emergency response information will be provided as soon as practicable and shared with the person designated to provide assistance to the employee, with the employee’s consent.
• By-Law 21-665, the Township of South Algonquin Procurement By-Law can be found below.

Feedback

Our goal at the Township is to meet and surpass customer service expectations while serving people with disabilities. We welcome and appreciate all comments on our delivery of service, as it helps us identify areas where improvements can be made. Feedback may be provided in person, by telephone or fax, in writing or by email. Download a printable version of our Feedback Form, and return it to the address below. Forms are also available at the Township offices.

For more Information, contact:

If you require the services of a Commissioner of Oaths, we can help.

The CAO/Clerk Treasurer and Deputy Clerk, are commissioners for taking affidavits in the Township of South Algonquin.

The Commissioner is not responsible for the content of the affidavit; it is the responsibility of the person whose signature is being commissioned. The person signing the document must understand the details to which they are confirming and that they are swearing an oath that the details are correct.

To have a document commissioned:

• All parties required to sign the document must be present and provide valid government issued photo identification to prove their identity;
• The affidavit must be signed in the presence of the commissioner;
• The entire document must be presented;
• Staff will review the document to determine if the document meets specifications; and
• If the paperwork is in order, all parties named in the document will then swear an oath of truth and the document will be stamped and sealed.

The Township will not Commission documents related to the following (you will be referred to a solicitor):

• Wills and Estate Matters
• Real Estate Transactions

Transfer of Vehicle documents can be commissioned at your Service Ontario Office.

The Township does not have a Notary Public on staff. If your documents require a Notary Public, you will need to contact a Lawyer’s office.

It is at the discretion of the Commissioner of Oaths whether or not they choose to sign the document. If a Commissioner of Oaths is unable to discern the identity of the person signing or is uncomfortable with content of the document for any reason, the Commissioner of Oaths may refuse to sign the document and the requester will be referred to a lawyer.

The Commissioner of Oaths will not assist with the completion of the affidavit or provide legal advice.

Documents that are in any language other than English will not be commissioned, as we cannot validate the information that is sworn. There will be no exceptions to the Policy. Thank you for your co-operation.

Please note that identification pieces cannot be expired. Health Cards cannot be used as photo identification in Ontario.

Please call in advance to make an appointment with the CAO/Clerk Treasurer or Deputy Clerk to ensure the availability of a Commissioner for Taking Affidavits.

Contact for more Information

Thank you for your interest in working with the Township of South Algonquin.

The Township is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process, upon the request of the applicant.  Please advise in advance if you require accommodation.

AVAILABLE EMPLOYMENT OPPORTUNITIES ARE LISTED BELOW:

TO OBTAIN A MARRIAGE LICENCE

A Marriage Licence can only be issued to the couple being married.

The Marriage Licence Application – Form 3, must be fully completed and signed by both applicants and submitted in person by both or either of the applicants with the appropriate documentation.

Both applicants are required to submit one piece of photo identification and one additional piece of identification:

• Photo Identification – e.g., Driver’s Licence Current Passport, Canadian Citizenship Card
• Supporting Identification – e.g., Original Birth Certificate, Record of Immigration Landing, a Change of name Certificate.

Applicants 16 or 17 years of age require parental consent.

If you are divorced you must provide either the Original Certificate of Divorce – Form 36B (has a red seal affixed) or a court certified copy, stating the effective date of the Divorce. If you do not have the Original a certified copy can be obtained from the Court Office where the Divorce was granted. NOTE: Photocopies are not acceptable.

Individuals Divorced outside of Canada – special requirements apply. You will need to obtain the assistance of a solicitor in obtaining a clearance of the Divorce from the foreign Country. A Clearance Certificate will be issued by the Registrar General authorizing the issuance of a Marriage Licence and must be provided together with the Application for Marriage Licence – Form 3.

If the marriage ceremony is not taking place at a church you must provide the civic address (Intended Place of Marriage) on the Marriage Licence Application.

Individuals who are either a widow or widower must provide an original Death Certificate for the deceased spouse.

If you do not understand or read English, you must provide your own interpreter and he/she must provide identification.

There are no residency or citizenship requirements in Ontario and blood tests or medical certificates are not required to obtain a Marriage Licence.

The current Licence fee is $100.00 (resident) $125.00 (non-resident) and is payable by cash, cheque, Interac debit or e-transfer and must be paid at the time of the submission of the Marriage Licence Application.

Both parties are required to attend the municipal office (by appointment) to sign the Marriage Licence in the presence of the Issuer of Licences.

A Marriage Licence is valid for use anywhere in the Province of Ontario and is only valid for a period of three (3) months from the date of issue.

On your wedding day, you must give your marriage license to the officiant.

A marriage licence is different from a marriage certificate. You apply for a marriage certificate after you get married.

The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) has been in effect since January 1st, 1991. This legislation regulates and controls the information that is made available to the public.

The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) requires municipal institution to protect the privacy of an individual’s personal information existing in government records. The Act provides individuals the right to access municipal government information, including most general records containing their own personal information, subject to very specific exemptions. The Act also provides individuals the right to request a correction of their personal information which they believe to be inaccurate.

The purpose of MFIPPA is to ensure that the public has a right to access the information kept by the municipality and to also ensure that personal information kept by the municipality is kept private. MFIPPA applies to all municipalities in Ontario.

The guiding principle of MFIPPA is that the public has the right to access any information, including their own personal information, held by institutions covered by the Act, and that information should be made available to the public;

• Any person may make a request for information held by the institution covered by the Act
• Any exemptions from the right of access to information should be limited and specific;
• Individuals have a right to the protection of personal information held by institutions under the Act;
• Any decisions relating to access to information can be reviewed independently by the Information and Privacy Commissioner of Ontario (IPC).

The Township of South Algonquin follows the rules set out in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

Be sure to describe, in detail, the types of records which you are requesting access to under the Act.

Public Access to Information

To obtain access to information held by the Township of South Algonquin, or to request a correction to a record(s) containing your own personal information submit a completed access request form together with the accompanying $5.00 application fee to:

Phone: 613-637-2650 EXT 202
Cell: 613-334-5923
Email: clerk@southalgonquin.ca

Please make cheques payable to the Township of South Algonquin.

The Township of South Algonquin‘s organizational structure includes a Chief Administrative Officer (CAO) Clerk Treasurer who is supported by a Deputy Clerk and Deputy Treasurer. Together this group maintains the clerk and finance duties of the Township.

Chief Administrative Officer Clerk Treasurer

The CAO portion of the role is responsible for the overall leadership and management of the municipality and ensures programs and services are delivered efficiently and effectively. The CAO also ensures that policies and the direction of Council are implemented, and advises and informs Council on the operation and affairs of the municipality.

All municipal departments report to Council through the CAO.

The CAO oversees and directs the human, financial and physical resources of the Township to ensure Council’s initiatives are met.

The Clerk’s Department provides legislative and administrative support to the matters, procedures and decisions of Council and ensures the statutory requirements of the Municipal Act are met. ​​​​​​The Clerk’s Department prepares and retains official municipal records such as agendas, minutes, by-laws, and legal documents for the Township.

The Clerk also provides a number of statutory services:

• By-laws
• Council agendas and minutes
• Commissioner of Oaths
• Elections
• Lottery Licenses
• Municipal Freedom of Information and Protection of Privacy Act
• Policies
• Request to Appear before Council

Deputy Clerk

The Deputy Clerk provides general administrative assistance to Department Heads ensuring that all municipal and legislative policies are met. The Deputy Clerk takes minutes, compiles payroll and accounts receivable and produces reports for Council and Committee meetings. Performs statutory duties and exercises the responsibilities of Deputy Clerk as assigned by the CAO/Clerk-Treasurer as outlined in the Deputy Clerk- job description and in the Municipal Act, 2001.

Deputy Treasurer • Finance Department

The Finance Department performs all responsibilities assigned to the Treasurer in the Municipal Act, 2001 and Statutes on behalf of the municipality and in the manner directed by the Council of the municipality. These responsibilities include all financial affairs of the Township, specifically the annual municipal budget process, multi-year capital financial plan, payroll, accounts payable, accounts receivable, property tax administration, investments, borrowing of funds and any other financial functions that may be required.

The Deputy Treasurer is responsible for keeping Council and Municipal Department Heads informed about relevant financial requirements, budget concerns and other pertinent information.

• Asset Management Plan
• Audited Financial Statements
• Budget
• Property Taxes
• Tax Sales

Contact Information

The Township of South Algonquin adheres to our purchasing By-law to ensure fair and transparent procurement processes for the acquisition of goods, services and construction in support of the operations of the Municipality.

The Municipality will acquire goods and services in a manner that complies with this By-law and appropriate purchasing principals for the public sector, reflects a high standard of business ethics, does not favour or discriminate, is cost effective and results in the best value for the Municipality.

TENDERS AND RFPS:

Renfrew County and District Health Unit provides free water testing services for residents of the township. Sample bottles are available at the Health Unit Office, Lorraine’s Pharmasave in Barry’s Bay or at the township office.

Water Sample Drop Off:

Lorraine’s Pharmasave
19566 Opeongo Line
Barry’s Bay, ON

For days and times of drop off, please contact the Health Unit or click on the link to the website below.

Renfrew County District Health Unit: 1-800-267-1097